Today I've asked Aaron Yost, a Data Manager in our Health Informatics department, to offer a few tips for setting up a voucher program. Although on-site screenings are best for a number of reasons, they're not always feasible for every employee. Aaron offers three tips for making off-site screenings a success.
1. Allow enough time.
Employees who receive a screening in the workplace generally need to travel no more than a couple flights of stairs. The screening comes to them. But participants using off-site vouchers must first locate the nearest screening venue, then make accommodations to be screened during business hours or on their own time. When setting deadlines, be generous. There isn't a universal rule as each client population is unique, but a week may not be quite long enough. A month is usually more reasonable.
2. Consider all the options.
WCS offers several off-site screening options for participants, starting with physician forms. Employees simply ask their physicians to complete a simple form with their biometric data and fax it to WCS for processing. WCS also works with several nationwide lab partners that offer voucher programs for our clients. If possible, give employees more than one path to a screening.
3. Make off-site options a priority.
All employees, whether remote or based in a regional office, equally deserve a chance to know their numbers. Office-based employees sometimes think of vouchers as a backup -- an alternative in case they can't make the on-site screening. But for remote employees, a voucher may be the only chance they have to be screened. Accommodating all employees, regardless of geographic location, shows that you care about the well-being of the entire company.